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Volunteer Recruitment and Induction Policy

  • Writer: SGSBC
    SGSBC
  • Jul 17
  • 2 min read

Version 1 Policy Document

Status: Version 1 for committee adoption and use by the South Galway Stormers Basketball Club. This document should be reviewed against current Basketball Ireland, Sport Ireland and legal requirements before adoption and during each review cycle.

  • Document owner: Volunteer/Fundraising Lead (volunteer.sgsbc@gmail.com) / Club Children's Officer (cco.sgsbc@gmail.com)

  • Version: Version 1

  • Prepared for: South Galway Stormers Basketball Club

  • Version date: 14 July 2026

  • Review cycle: Annual or sooner if Basketball Ireland/Sport Ireland guidance changes

1. Purpose

South Galway Stormers Basketball Club depends on volunteers. This policy supports safe, fair and effective recruitment, induction and support of volunteers.

2. Volunteer Roles

Volunteers may support coaching, assistant coaching, team management, table duties, fundraising, communications, events, facilities, committee work, safeguarding, administration, kit and general match-day support.

3. Recruitment Principles

  • Roles should be clearly described.

  • Volunteers should be selected based on suitability, reliability, conduct and club need.

  • All relevant safeguarding, vetting and training requirements must be completed before a volunteer begins relevant work with children.

  • No volunteer should be placed in a role simply because they are available if the role is unsuitable or unsafe.

4. Recruitment Process

  1. Expression of interest or nomination. Volunteer enquiries should be sent to the Volunteer/Fundraising Lead (volunteer.sgsbc@gmail.com).

  2. Informal discussion about role, availability, experience and expectations.

  3. Committee approval or role confirmation where appropriate.

  4. Completion of Garda vetting, safeguarding training, Basketball Ireland registration or coach licensing where required.

  5. Code of Conduct acknowledgement.

  6. Induction and assignment of a club contact.

5. Induction

Each volunteer should receive basic induction appropriate to their role. This may include club values, safeguarding contacts, code of conduct, role expectations, communication channels, incident reporting and who to contact for help.

6. Supervision and Support

New volunteers should be supported by an experienced coach, team manager or committee member. The Club should provide opportunities for training, feedback and development.

7. Junior Volunteers

Young people aged 16 or 17 may help in appropriate roles if supported and supervised. They should not be placed in sole responsibility for children. Current Basketball Ireland vetting and safeguarding requirements must be followed.

8. Concerns About a Volunteer

Concerns about volunteer conduct should be raised with the Secretary (secretary.sgsbc@gmail.com), main club email / General Manager (sgstormersbc@gmail.com), Club Children's Officer (cco.sgsbc@gmail.com), DLP (dlp.sgsbc@gmail.com) or Volunteer/Fundraising Lead (volunteer.sgsbc@gmail.com) as appropriate. Safeguarding concerns must be handled under the safeguarding policy.

9. Ending a Volunteer Role

The Club may end or restrict a volunteer role where a person is no longer suitable, available, compliant with requirements, or acting in the Club's interests. Volunteers may also step down by notifying the Volunteer/Fundraising Lead (volunteer.sgsbc@gmail.com) or Secretary (secretary.sgsbc@gmail.com).

Reference Points Used for Version 1

This Version 1 document has been prepared as a club-level document using Basketball Ireland and Sport Ireland resources as reference points. The club should adopt official Basketball Ireland documents where required and update this document whenever national guidance changes.

Committee Review Record

  • Date: Reviewed by Decision / Changes Next review

  • [Insert details]: [Insert details] [Insert details] [Insert details]

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